Faculty with access to startup/research funding must expend allocated funds by the deadline noted in their offer letter. The Business Office would prefer to make purchases or payments on behalf of our faculty via Purchase Requests, but in some circumstances a reimbursement may be better suited. Please work with a Business Office staff member for guidance as needed.

• These funds can be used for event (conference) registration and travel, equipment and project support. This could also include payments to independent contractors or payroll expenses.
• Some common uses for startup/research funding includes (but is not limited to):
  • Books
  • Technology hardware (iPads, Apple Pencil, etc.) and/or upgrades
  • Software
  • Office furniture (must meet ASU standards for office furniture and from an approved vendor)
  • Travel funding
  • Payment to a student worker for work on a project
  • Guest artist payments and/or expenses

<aside> ‼️ CONSIDER: All startup funding is inclusive of ASU’s 8.5% service charge, as well as any associated fees for expenses related to payroll and travel expenditures. Tangible items (i.e. books, equipment, furniture) are the property of the university, so please keep this in mind. For this reason some faculty may choose adjust their requests if there are items they wish to retain possession of regardless of affiliation with ASU.

</aside>

UNIVERSITY POLICY | PCS 902: Personal Use of University Equipment

Purchasing and Reimbursements

Student Employment

Guest Artists & Service Providers

Faculty/Staff Travel