UNIVERSITY POLICY | FIN 501: ASU Travel Policy

All ASU business travel requires a corresponding trip request in Concur, regardless of whether or not you are receiving ASU funding. A trip request must be submitted in the My ASU TRIP Travel System for approval a minimum of 15 business days prior to the trip start date.

1. Start by submitting an RFF: Faculty Travel, regardless of funding source.
2. If the funding request has been approved, proceed by submitting an ASU Concur trip request.
3. After the trip, create and submit an expense report within 30 days of the trip end date to initiate travel reimbursement.

Trip Resources

Trip Requests (Pre-Trip)

Expense Reports (Post-Trip)

Cash Advances

Flight Comparisons

Driving for ASU/Rental Vehicle Usage

Travel FAQs

Need Help?

Email [email protected]

MDT Travel Office Hours are offered every Wednesday via Zoom, 11am-12pm.

Booking questions: **Anthony Travel |** 480-739-9145

The following videos were prepared by Herberger Institute for Design and the Arts (HIDA) Dean's Office to educate travelers on ASU Travel Policy and the MyASU TRIP/Concur travel system. Each video covers important information, so it is strongly suggested to watch these videos in a distraction-free environment and upon completion, watch it as often as needed.  The goal ****of these three videos is to bridge the gap between travelers and departments:

Video 1: ASU Travel Policy and Trip Planning

Video 2: MyASU TRIP/Concur Request

Video 3: MyASU TRIP/Concur Expense Report

<aside> 📌 ACTION: Before proceeding with the videos, it is important to understand both ASU's and the Herberger Institute for Design and the Arts’ expectation on travel for designated business teams and yourself, as the traveler. See below.

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ASU's Expectation for Travelers

Travelers are responsible for activity related to their travel and should be familiar with ASU Travel Policy.

Herberger Institute for Design and the Arts’ Expectation for Travelers

• Travelers will adhere to and reference the ASU Travel website (outlined in the below section) as it applies to their trip.
• Travelers will ask questions to their Business Team, as needed.
• Travelers will submit MyASU TRIP/Concur requests PRIOR to traveling and arranging travel.
• Travelers will follow their department’s process and procedures.
• Travelers will submit expenditures through MyASU TRIP/Concur travel system within 15 days of their trip end date.

NOTE: Travel videos were created prior to the University's updated policy on International Travel. For the latest information, please reference the ASU Travel Service Center's website on International Travel: ****https://cfo.asu.edu/international-travel**

<aside> ‼️ DISCLAIMER: Please do not assume this information encompasses all situations that may occur on any given trip. It is the traveler's responsibility to understand and stay current with what ASU Travel Policy allows and does not allow. If the traveler has any questions, it is their responsibility to ask the Business team or ASU Travel Service Center.

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Bookmark these pages to reference as needed:

• FIN 501: ASU Travel Policy

• ASU Travel Service Center Website

• ASU Travel Guidance

• ASU Trip Manual

• FIN119: Public Purpose Served

• ASU Field Trip Process and Procedures