ASU Purchasing Cards (PCards) are assigned to faculty and/or staff in certain roles to help support use of departmental funds.

<aside> ‼️ IMPORTANT: Familiarize yourself with the PCard Restricted Purchases List.

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PCard Application

PCard Forms

PCard Reconciliation

Obtaining Workday Permissions

Public Purpose/Benefit to ASU

Obtaining a PCard

<aside> ‼️ FRAUDULENT CHARGES If you find suspicious activity on your PCard, please notify [email protected] and copy the MDT Business Office ([email protected]).

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Purchasing Paint?

MDT has an exception to policy for paint purchases. Please include the following PDF in your reconciliation for any and all paint purchases.

FY27 Annual Approval for Paints - MDT.pdf

Staff Directive – Purchase Requests and Orders

All purchase requests and orders (including PCard purchases)  MUST clearly state:

  1. What is being purchased – Clearly describe the goods or services being requested.
  2. Why it is being purchased – Clearly explain the operational need or reason for the purchase.
  3. The public purpose – Clearly explain how the purchase supports the agency’s public purpose or business operations.

The information provided must be clear enough that someone with no knowledge of the operation, such as an auditor, can read the request or order and immediately understand what is being purchased, why it is needed, and how it serves a public purpose.

Do not assume the reader knows the background, understands the program, or can fill in missing information.

This requirement applies to ALL purchase requests (RFFs) and orders (PCard, punchout, etc.). Requests or orders that do not clearly provide this information will be returned for clarification before they are processed.

IMPORTANT Shipping Instructions

All deliveries must be sent to one of the ASU address as listed below. NEVER ship an order to a home or personal address - under any circumstances. On the expense line, enter the Mail Code in the Building/Room Number field. Receiving will use the Mail Code to route and deliver the package to the correct location.

Tempe Campus Name Delivery code and Department name 734 W Alameda Drive Tempe, AZ 85282

Downtown Campus Name Delivery code Department name 520 N Central Ave Phoenix AZ 85004

Delivery Codes and Department Names: