All ASU employees, student workers and registered volunteers who drive ASU-owned, leased or rented vehicles for official university business must complete the Authorized Driver Program. Official University Business is defined in Arizona Revised Statutes §38-538.02 and Arizona Administrative Code R2-10-107.

<aside> ‼️ CAUTION: It may take 5-18 business days to become authorized, so please plan accordingly. Driver authorization must be obtained/confirmed prior to the vehicle rental taking place. Failure to meet this deadline will result in personal financial responsibility.

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The Authorized Driver Program does not need to be completed by individuals driving their personal vehicles to conduct official university business.

To successfully complete the Authorized Driver Program, you must:

• Have a successful 39-month motor vehicle records check annually. If an individual should need to drive immediately, they can submit an Expedite Authorization Request and provide a copy of their motor vehicle record.
• Complete the Authorized Drivers Program Request in Workday.
• Consent to the program through My ASU.

Those permitted to drive an ASU owned, leased or rented vehicle:

1. ASU employees.
2. Student workers.
3. Registered volunteers.

<aside> ‼️ IMPORTANT: Drivers must be 18 years old with a valid U.S. license to operate an ASU owned vehicle. When renting a vehicle for ASU business, drivers are subject to the age requirement set forth by the rental company.

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Those not permitted to drive ASU owned, leased or rented vehicles:

1. Third parties.
2. Students who are not employees or registered volunteers.
3. Contractors or vendors.
4. Temporary employees.
5. Student organizations.

UNIVERSITY POLICY | University employee business travelers are covered by State of Arizona Risk Management liability insurance and should decline any additional insurance offered by the car rental agency. The traveler should indicate the rental agreement is for university business by adding "On behalf of Arizona State University" behind the traveler's name on the credit card agreement. This rule does NOT APPLY in foreign countries.

Auto rental risk liability

Checking Your Authorized Driver Status

1. Navigate to the Authorized Drivers Program Request in Workday.
2. Next to your Name and ASU ID, you will find your Authorized Status listed.
3. If everything was successfully completed, you should see “Authorized” in this section. If your status has not been authorized, feel free to follow up with your department supervisor and/or department HR contact for assistance.