Please contact Adrienne Goglia for additional assistance.

Step 1: Position Request

To request a new student worker position or to hire additional student workers in your area, please submit a Student Worker Position Request Form no later than 15 business days prior to the proposed start date.

HELPFUL RESOURCES

Determining FTE

Minors on Campus

Driving for ASU/Rental Vehicle Usage

Step 2: Position Posted

You will receive an email notification when the position has been posted and available to collect applications on the Workday ASU Student Career Site.

View your requisition in Workday through the “My Open Job Requisitions” app (you may need to add the app to your Workday Menu.

Step 3: Select Candidates

To view your applicants navigate from the “Overview” tab to the “Candidates” tab in your job requisition. You may disposition applicants as applicable to narrow down candidates for interview.

Click on the candidate’s name to view their full candidate profile. Use the up and down arrows in the top right corner to review additional candidates in the list.

<aside> ‼️ IMPORTANT: You may only contact candidates for interviews after the close date.

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Step 4: Interview

The close date has arrived! You may interview your selected candidates, disposition any remaining candidates, and select your hire(s).

You have two options to complete interviews:

1. “Offline Interview Document Upload” RECOMMENDED

   1. Schedule interview directly with candidate through email or phone.
   2. Triggers “Review Documents for Interview…” task to upload interview evaluation form.

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   Interview Evaluation Form

   You may use the pre-made form ➡️

   Interview Evaluation Form (Student Workers).docx

   OR

   Build a personalized interview evaluation form, which must include the following:

   Required Fields

   • Interview Date (DD/MM/YYYY)

   • Technical Skills (Very Poor, Poor, Good, Very Good, Excellent)

   • Communication Skills (Very Poor to Excellent)

   • Applied Knowledge (Very Poor to Excellent)

   • Prior Experience (Very Poor to Excellent)

   • Overall Rating (Very Poor to Excellent)

   • Recommendation (Additional Interview, Process an Offer Request to HR)

   • Notes to Support Decision

     Important Legal Info - Detail why you are making the decision to move forward or reject the candidate.

   Optional

   • Interview Team (identify members of the interview team)

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2. “Manager to Schedule Interview”

   1. Schedule interview through Workday.
   2. Requires log in to Microsoft/Outlook
   3. Triggers “Give Interview Feedback” task; which is only available 24 hours before scheduled interview

Step 5: Reference Check

All candidates selected for hire must have a completed Reference Check.

To complete the reference check…

1. Change the candidate’s status to “Reference Check”.
   1. The candidate will automatically receive a Workday task in their inbox to upload their references.
2. Once the candidate submits their references, you will receive the “Call References and Document Feedback” task.
   1. References are available to view in the candidate’s profile under “Questionnaire Results”, then “Reference Check”.
   2. Complete this task, and submit to finish the reference check.

We expect hiring committees to complete at least one reference. Two is better, and three is ideal.

<aside> ‼️ IMPORTANT: A member of the search committee CANNOT also serve as a reference.

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