ASU Affiliates/Employees

Anyone affiliated with the university (i.e. current employees or those employed within the previous 6-12 months) will have to be paid through the payroll system. ****

<aside> ‼️ IMPORTANT: Do not complete a Speaker/Artist/Performer agreement or statement of work in these cases.

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Graduate Teaching Assistants and Student Workers

To request one-time payments to students that are outside the scope of any other employment they may currently hold at ASU (i.e. student performers for a concert/recital), please submit a Request for One-Time Student Payment(s) no later than 15 business days prior to the proposed start date.

IF…	Then…
Non-ASU Employee	Process via Guest Artist process.
See Guest Artists & Service Providers.
Undergraduate Employee	Must be hired into a student worker position. Do NOT complete the one-time student payment form.
See Student Worker Hiring Process.
Graduate Employee	Can be paid via GSA appointment. Please use the one-time student payment form.

In cases when there is adequate time to process through the student worker hiring process, please note that is the preferred method for employment.

For further assistance, please contact [email protected].

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NOTICE: All ASU employees (including GSAs and TAs) are required to complete a background check BEFORE starting work.

Student workers are not required to complete a background check unless the work performed under the position requires one (i.e. interaction with minors).

The cost of the background check starts at $65-70 and will be charged to the hiring department/account. Please budget accordingly.

Please review the Background and Fingerprint Rate Sheet for more information.

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Faculty, Faculty Associates and Staff

Please work with the Business Office staff ([email protected]) for any additional payments expected for a faculty or staff member.

Supplemental payments can only be processed for exempt (salaried) employees. This includes full-time faculty and staff. Provide a completed Additional Pay form to [email protected].
- Additional Pay Offer Form Letter - for Faculty
- Additional Pay Offer Form Letter - for Staff
Non-exempt employees, such as hourly staff and student workers, must report hours for their given assignments. This can be done either on their existing pay line, or with an additional role/position.
Faculty Associates are also not eligible for supplemental pay and must have all assignments detailed on their FA offer letters.
- Faculty Associates may not hold multiple, non-benefits eligible appointments at Arizona State University, nor provide any independent goods or services.
- Acceptance of additional assignments, especially without prior department approval, can be considered a breach of contract.
- Faculty Associates are hired to specified teaching assignments. Any additional assignment must be directly associated with the teaching assignment, or be related to new course instruction.
- Faculty Associates must check with the Business Office staff ([email protected]) ****before signing or accepting any other appointments on campus to ensure that they remain in compliance with ASU policies. We can consider creative solutions that allow our employees to utilize their skills and talents in multiple ways, and advance notice helps us determine such solutions whenever possible.