Process Guide for Promotion and/or Tenure

Initial documentation (CV, Personal Statement and Publications/Creative Materials) must be submitted to your school APA contact, **Adrienne Goglia, by May 1 each year**.

<aside> 📌 NOTE: These documents are distributed to external reviewers by June 1, and must be thoroughly reviewed by the school APA contact, school director and Dean’s Office contact prior to distribution.

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A Dropbox folder will be prepared for you to upload and organize documentation. Some notes to consider:

• Please provide CV and Personal Statement in MS Word so that we can make minor adjustments, as needed.
• Please do NOT add page numbers to any of your documents. Those will be added by the school APA contact to remain consistent throughout the package.
• Leave Confirmation page templates unsigned, in an editable version when you upload. This allows the school APA contact to make any necessary adjustments as the sections are finalized before requesting your signature is added.

Publications/Creative Materials

DEADLINE: May 1 each year.

Confirmation of Publications/Creative Materials

• If there is more than one document, please label files in the order they need to appear in the package EXAMPLE: “01_FileName”, “02_FileName”, …

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  Try to keep file names short. They don’t have to include lengthy details, as they will likely be reformatted throughout the process.

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• Any audio or video should be the actual media file (mp3, mp4, mov) rather than a link to YouTube, Vimeo, Soundcloud or similar. The school APA contact will create direct hyperlinks to access the files via the creative sample pages noted below.

• The university prefers these files to appear with everything in PDF format. That means for audio/video media files, we need to provide at least one detail page for each sample (#1-4) when applicable. This document can include information of the performance/recording (date, venue, performers, brief description), accompanying photos or reviews, or anything else pertinent for the reviewers. The school APA contact will add hyperlinks to the media files once ready then have the faculty member review.

  Creative Sample Template.docx

Evidence of Excellence in Teaching and Mentoring

DEADLINE: August 15 each year.

Confirmation of Teaching Evidence

• Must include at least three (3) different types of evidence of teaching excellence, one of which must be the candidate’s Summary of Student Evaluations.
• The Summary of Student Evaluations will be prepared on your behalf by the school APA contact and uploaded into the Dropbox folder for your review. If you see anything requiring immediate attention, please let Adrienne Goglia know ASAP.
• The Herberger Institute requires a Peer Evaluation is included for all Probationary and Tenure cases. The document/evidence is optional for all other Academic Personnel Actions. Access the Peer Observation template here.
• Other types of evidence may include, but are not limited to: recent, objective, and substantive peer or director evaluations of teaching, teaching or mentoring honors/awards, scholarship with a focus on pedagogy, evidence of student success through a sequence of courses, evidence of mentoring such as student theses and dissertations (especially to completion), papers co-authored with students and projects with student collaborators, evidence of student career success related to the candidate’s teaching or mentoring, examples of effective teaching innovation by the candidate, peer review of student portfolios; or other evidence determined to be appropriate by the chair/director in consultation with the candidate, or facilitation of workshops on learning outcome assessment or other pedagogical topics.
• Evidence should not include student comments on evaluations, course materials (syllabi, sample tests), or other subjective materials.
• Keep in mind that that the 50-page/10MB limit for supplemental materials is inclusive of materials described in the Evidence of Teaching Excellence section (The Summary of Student Evaluation of Instruction does not count toward the 50 page/10 MB size limit.)

Supporting Materials

DEADLINE: August 15 each year.

Confirmation of Optional Supporting Materials

• Though listed as “optional” the expectation is that faculty provide at least 1-2 items in this section.
• Supporting Materials CANNOT include additional creative samples.
• Supporting materials may include a total of 50 pages not to exceed 10MB of additional electronic material highlighting excellence in teaching, research, and/or service. The 50-page/10MB limit is inclusive of materials described in the Evidence of Teaching Excellence section (The Summary of Student Evaluation of Instruction does not count toward the 50 page/10 MB size limit.)
• Some examples of Supplemental Materials
  • Interviews, reviews, news articles, podcasts
  • Notifications of honors or awards
  • Conference or performance programs, event fliers
  • Letters of support
  • Proof of work as a guest artist (letters, posters, programs, photos)