Below is a step-by-step guide on how to complete and submit your annual evaluation case file.

Step 1 - Accessing your case file

1. You will receive an email notification advising you that ASU has initiated a case and you will need to upload your Annual Evaluation materials into Interfolio/APARS/RPT. Your email will look like this. Click “View Case”.

   

2. You can also access from the link below your photo in the Profile section of My ASU.

   

Step 2 - View/Review Instructions

Read through all the instructions. Click on “View Instructions”.

Step 3 - ASU Vita Vita Section

Click on “Edit” to review the ASU Vita Vita 3-Year Data Pull.

Click on “HIDA 3 Year Data Pull” to review.

Data pull is based on activity submitted in the ASU Vita section of Interfolio. Complete those entries before proceeding.

To ensure that your data pull is most up-to-date, confirm generated date under “Details” header.

To update the generated date, click “Regenerate” (and follow prompts) to update the data pull before you submit.

If all your information is accurate upon review, click the “Submit” button.

ONCE YOU SUBMIT, THAT SECTION WILL LOCK AND YOU WON’T BE ABLE TO MAKE CHANGES.

After submitting it should show submitted, like this.

Step 4 - Candidate Documents Section

Documents/Sections that faculty must complete manually are listed below. Upload required documents in this section using the required naming conventions listed in the instructions.

• Evaluation Year ARA

• Workload Forms for each semester (not required for semesters on leave)

• Syllabi (one PDF per session/semester)

• Peer Observation(s) (if applicable)

• Professional CV

• Complete the Narrative and Annual Responsibility Assignment (ARA) forms.

  • To access your form, click on “Fill Out Form”.
  • Follow instructions and fill out all required fields.
  • Remember that there is a 6,000-character limit for each long-answer field (includes spaces).
  • After filling out all required fields, click “Save Responses” and then “Return to Packet”. It might take a few moments to load. Please remain patient. Details should read, “Completed, Not yet submitted”. If you missed a required field it will not show as completed.

  

  

Once all documentation is uploaded and forms completed, click the “Submit” button.

ONCE YOU SUBMIT, THAT SECTION WILL LOCK AND YOU WON’T BE ABLE TO MAKE CHANGES.