The below information is designed to help guide supervisors in the onboarding of their new employees. Please reach out to Adrienne Goglia for assistance.

Prior to Start Date

• [ ] Submit a New Employee Technology Request on behalf of the new staff member. Ideally, start this request ASAP once the search begins to ensure no delays in obtaining a machine for your new hire.
  • If this is a backfill hire, you will be required to indicated the previous employee name in the form.
  • Details to consider including:
    • Required software
    • Mapping to shared drives
    • Mapping to network printers/fax machine
    • Permissions for public folders in Outlook
    • View/edit permissions to MDT Staff Calendar (for all school staff)
• [ ] Set-up staff office in preparation for first day of work.
  • Tidy assigned workspace, ensure all basic furniture needs are met and stock with basic supplies and/or reference materials.
  • Confirm office assignment and prepare the space for new hire move-in.
  • Request updated office signage/decal for new staff member.
    • For Music staff, see Front Office Supervisor Michele Sanborn.
    • For Dance & Theatre, see Gren Radcliff. Requests submitted via **https://cfo.asu.edu/sign-shop-services**.
  • Work with front office staff to add/create new staff mailbox.
  • Request keys for the new hire. Be sure to indicate the rooms and/or key codes needed in your request, if known. Music – [email protected] | Music Front Office Staff Dance & Theatre - Gren Radcliff | Academic Facilities Specialist
  • Request or adjust phone services by submitting a telephone request via ASU Service catalog.
• [ ] **HIDA HR** will send confirmation for new employee orientation and time reporting instructions (if applicable).
  • Zoom and In-person options.
  • Orientation takes place 8:30 a.m. to 12 p.m.
  • If your new hire will NOT attend New Employee Orientation on their first day, you may want to consider having them report to ASU Parking and Transit services for their complimentary 2-week parking pass. They must take with them a copy of their employment offer letter and a piece of photo ID.
• [ ] Send “preparation” email to new staff member, explaining what they can expect their first day in the office to look like. Some details to consider including:
  • What their schedule will be, where to report, and any other basic expectations (dress code, if applicable).
  • Scheduled lunch and/or what kitchen facilities will be available to them.
  • Meetings/tours scheduled.
  • Parking information.

First Day(s) of Work

• [ ] New Staff Member will attend new ASU New Employee Orientation as scheduled by HIDA HR.

• [ ] Organize welcome details for new staff member.

  • Prepare welcome treats, decorate their office, write them a welcome card, or prepare a swag bag (key chain, phone holder, etc.).

• [ ] Arrange time for your new hire to tour department facilities/spaces.

• [ ] Provide an opportunity for the new hire to meet their new colleagues. Set up 1:1 meetings as appropriate.

• [ ] Complete the following required trainings within the first 30 to 90 days of employment:

  • Arizona public service policy
  • ASU information security training
  • ASU — Your Duty to Report
  • Community of Care training
  • FERPA
  • Fire safety and prevention
  • Introduction to Workday
  • Preventing discrimination and harassment training

  *Access to all training will be available once your hire is fully processed in the ASU system. Please keep in mind that the system can take a few days to process/update after the official hire date.

• [ ] Ensure your new hire completes all other training as required for job functions, in addition to ASU required trainings listed above.

• [ ] Initiate requests for access/permissions for any systems that your new hire will require as part of their essential job functions (Workday, PeopleSoft, calendars, drives, etc.).

• [ ] If your new hire will require use of an ASU Purchasing Card (PCard) in their position, please contact Adrienne Goglia in the MDT Business Office to initiate that process.

• [ ] If your new hire will be operating an ASU owned or rented vehicle in their position, please ensure they complete the authorized driver training. Information can be found at **https://cfo.asu.edu/defensive-driving-training.**

First 1-2 Weeks

• [ ] Ensure new staff member completes remaining trainings, permissions, etc. as applicable.
• [ ] Provide an online “scavenger hunt” for your new employee, which can result in web browser bookmarks helpful to job duties.