The checklists below are intended for the manager and/or assigned staff members to ensure necessary steps are taken when offboarding employees.

Departing Faculty

1. Confirm last day of work for the faculty member. May 15 for Academic contracts June 30 for Fiscal contracts
2. Resignation, Retirement or Non-renewal
   • Resignation
     • Faculty member must notify the director of their intention to resign.
   • Retirement
     • Faculty member must notify the director of their intention to retire and request emeritus status, if eligible.
     • Director writes request for Emeritus status letter, if applicable.
     • Submit Retirement paperwork to Dean’s Office.
   • Non-renewal
     • School would issue a non-renewal notice in these cases.
3. Confirm date faculty will have access to their office.
4. Instruct faculty member to develop a move-out plan to clear their office. The space should be as empty and clean as an apartment would be upon moving out. All cupboards, drawers and cabinets must be emptied.
5. Return any university property to the Music, Dance and Theatre Business Office (E177).
   • Keys
   • Laptop
   • Travel or Purchasing Cards (PCards), if applicable
   • ASU property -all physical items purchased with university funds remain the property of ASU.

Departing Staff

1. Confirm last day of work.
2. Work to tie up loose ends with projects and tasks.
3. Gather information required to address issues in the staff’s absence (institutional knowledge, process details, etc.).
4. Return any university property to the Music, Dance and Theatre Business Office (E177).
   • Keys
   • Laptop
   • Purchasing Cards (PCards), if applicable
5. (Non-Exempt employees) Ensure all time reporting has been entered, submitted and approved in Workday.
6. Remove permissions to department resources (Google Drive, Dropbox, etc.).

Departing Student Employees

1. Confirm last day of work.
2. Work to tie up loose ends with projects and tasks.
3. Ensure all time reporting has been entered, submitted and approved in Workday.
4. Remove permissions to department resources (Google Drive, Dropbox, etc.).