My ASU

My ASU has everything you need as an incoming Sun Devil, all in one convenient place. You’ll find your next steps and to-do items for enrollment, your financial and account information, registration holds that need your attention, ASU email, software, university announcements, and more. You’ll also see quick links for the academic calendar, libraries, career services, tutoring and tech support.

[Guide to My ASU](https://students.asu.edu/guidetomyasu#:~:text=How to access My ASU,you listed on your application.).

ASU Email

Employees are expected to use their ASU email for all official university correspondence.

You will be able to access via Outlook Exchange or Gmail, based on your preference, but please be advised that the distribution lists used for bulk emails will only deliver to Outlook Exchange addresses. This may require employees to regularly check both email boxes, unless Outlook is the default

ASURITE Activation

If you require assistance activating your ASURITE or ASU email, please contact the ASU Help Desk.

Email Signature Generator

<aside> 📌 IMPORTANT: Changes beginning April 1, 2024, to external email forwarding.

</aside>

If you are forwarding emails to a personal or outside mailbox…

• You must ensure your My ASU (EPO) email settings are set to deliver to either "MS Exchange for ASU" or "Gmail for ASU."
• You can check and adjust your email delivery settings through your My ASU portal by clicking the Profile tab, scrolling to contact details, and opening the dropdown menu labeled “email.” You may also follow the step-by-step guide outlined in the related Knowledge Base article.

Outlook Tips

1. Global Address Book Don’t know someone’s email address? Consider using the global address book to confirm (ASU Search can also be useful). Open and use all contacts

   

2. Reusable Drafts

   Using email drafts can significantly save time when there are recurring email messages that you send out to constituents.

   Video on How to Create and Use Drafts

   <aside> 📌 CONSIDER: You can also quickly copy an email on the fly with “Ctrl + F” (cursor must be in the subject field).

   </aside>

3. [Quick Access Toolbar](https://support.microsoft.com/en-us/office/customize-the-quick-access-toolbar-43fff1c9-ebc4-4963-bdbd-c2b6b0739e52#:~:text=Quick Access Toolbar-,Show or hide the Quick Access Toolbar,select Show Quick Access Toolbar.)

   1. Explore Quick Parts This tool is especially helpful when you have recurring replies that you’d like to have readily available, but can be used in a variety of situations.
   2. Screen clipping This tool allows you to take real-time screenshots of information to include in your email messages, without having to insert images.

   Video on How to Add Functions to the Quick Access Toolbar

4. Flags and Reminders

   Consider using flags and reminders on messages (received and sent) to stay on top of deadlines.

5. Calendar appointments

   Sometimes it’s easiest to use (recurring) calendar reminders to designate time for items in your workload.

Email Management

We can often get distracted by the thought of unanswered emails, which can dramatically lower your productivity. Below are some strategies to keep on top of your workload as your inbox piles up:

1. Create time blocks dedicated to email management.

   1. Dedicate a short amount of time daily (30-60 mins).
   2. Dedicate longer blocks of time weekly or monthly for tackling larger volumes.

2. Organize/sort.

   Create labels, folders and categories to help sort messages outside of your inbox once complete.

3. Touch it once.

   This is the idea that you touch it once, take action on it, file it away and then move on to the next email.

4. Follow the 1-minute rule.

   If it takes just a minute to respond to an email, do it immediately.

   (You can also consider this as a 2-minute rule, if that fits more for you.)

5. Read top down, write bottom up.

   If you respond to emails in chronological order, you’re less likely to get caught up in back-and-forth emails, and more likely to stay on track.

6. Group messages by conversation.

   This helps ensure you’re responding to the most recent message, and will move all grouped messages once you file it away.

7. Simplify sorting through emails so you can easily identify which messages require attention.

   Example: 1) Keep (response required) 2) Store (file) 3) Trash (okay to delete)

8. Rules.

   Use rules to help you auto-sort messages you don’t need to review regularly (daily) but want to have filed/categorized for future reference.