Please review the following charge from the school director, given to personnel committees at the start of the annual evaluation process.

Guidelines

• 36-month evaluation, with emphasis on the past calendar year
• The Committee advises Heather on her letter, which is provided to the faculty member (Committee letters are confidential).
• Heather prefers to quote something positive she can use in her letter.
• Everything we do is confidential - everything stays within our committee. At no point should a faculty member receive their Committee evaluation letter.
• Questions from colleagues to the committee should be sent to Heather.
• Heather will address colleagues who have not yet submitted their materials by the deadline (Adrienne keeps track of this).
• Pace work and submit in batches. Send Adrienne Goglia updates on new letters.
• Deadline: aim for March 15th (ideally, before Spring Break). (Heather needs to submit final letters to faculty by March 31st.)
• Straight 5s should be rare.
• There’s discussion about using words rather than numbers, but decimal scores become problematic. The T/TT committee chose to keep the numbers.

Reports

• Less is more - past letters have been too long
• If faculty submit materials for research, for example, but don’t have a research distribution in their workload, 1 sentence acknowledging the work is all that’s necessary.
• Factor the distribution percentage when assigning scores.
• Look for themes in course/instructor evaluations.
• Only address syllabi if there's a relevant problem in the course evaluations (such as organization, grading policy, etc.).
• Committee can address tardy materials in their letter, but only 1 sentence.
• Report should be 1-2 pages.